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FIN - General Accounting
The CANIAS ERP financial accounting is completely embedded
into the concept of an integrated enterprise software which
can also be operated by itself without any other system components.
However, to obtain the highest rate of capacity utilization,
the operator should use the module in conjunction with the
IAS-components purchase, sales, inventory management and production
planning and control.
Goals
The philosophy of the CANIAS ERP Software and its integrated
financial accounting is to take aim at the reduction of the
time-consuming recording of every single process. However,
the complete information of all documents produced anywhere
in the company will be transferred into the financial accounting
module.
Integration into the entire conception
Financial Accounting can be considered as the center of the
document system of a company. Data of all money related transactions
are consolidated here. Documents from the following modules
are used for further processing:
Due to this data flow the entire company-related procedures,
from purchase order to incoming invoice or from order receipt
to goods issue (outgoing invoice) are reproduced. The financial
accounting verifies, by means of this data, the correctness
of invoice receipts and controls the outgoing payment or monitors
regular payment receipts.
Control and Checktables
The CANIAS ERP Financial Accounting module is supported by
various control and check tables. Therefore, users have the
possibility to adjust certain functions to their specific
needs, without any program changes. Several entry fields within
the CANIAS ERP Financial Accounting are designed with the
so-called, check and zoom function. This means that entered
values in such fields are suggest and compared with entries
in check tables. When there are any inconsistencies a rejection
notification will be displayed.
Structure of Financial Accounting
Accounts
Apart from managing general ledger accounts, also sub-ledger
accounts are managed, especially vendor and customer accounts.
Accounts can be kept in any currency.
Documents
In the financial documents all relevant data like account
number, posting date etc. are stored. Editonally purely information
fields like posting text, material type, customer name and
so on can be saved.
Invoice Verification
The invoice verification is the point of intersection between
purchase and accounts payable. Data comes from the CANIAS
ERP Modules purchase and inventory management. The accountant
is able to look at all important data to order items in a
list-box. When a received invoice is ok, a simple mouse click
on the order item is enough, to
- update data records for order items,
- generate postings on general ledger accounts (payables, delivery costs, input VAT and
- goods issue/goods receipt),
- generate a posting on an account corresponding to the vendor.
This posting is treated as so-called Open Item. It controls
the outgoing payments (in accordance with the maintained cash
discount data of the vendor master record).
Open Item Management
The open item management supports in the accounts receivable
and accounts payable the posting of payment receipts and the
outgoing payments.
Both with invoice verification and when posting outgoing invoices,
documents will be posted as open items. While posting those
figures can be displayed. He can choose among different selection
criteria (for example he can search for vendors/customers).
Again, a simple mouse click is enough and the open invoice
will be posted as paid or ordered for payment. Obviously,
an accountant is also able to post to each open item partial
payments, as well as to change payment conditions.
Payment receipt monitored verifies from an anccounts receivable
point of you, if all payments due are received. If this is
not the case, the system induces the dunning process.
Fiscal Year and Fiscal Period
Number and duration of the booking periods are freely adjustable
by the user.
Balance Sheet and Profit and Loss Statement
The user is able to create its own balance sheet and profit
and loss statement according to his needs in numerous versions
and at any time.
Journal
The accountant is able to look at or to print out a journal
at any time.
Justifications
A justification is allocated to each menu point in order to
ensure that only certain employees can prepare balance sheets
or PLAs, and that only the authorized accountant can assign
payments.
Print Functions
Balance sheet, profit and loss account, journal and account
sheets, as well as other evaluations, can be printed directly
from the application.
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